Privacy policy for the recruitment process
This Privacy Policy explains how AS Printful Latvia (registration number 40203050078) (“Printful”, “we”, “us”) processes information about you during the recruitment process when you register in our recruitment portal or apply for a vacancy at Printful. You will also find information about your rights regarding the personal data you provide to us.
If you have any questions regarding this Privacy Policy, contact us at privacy@printful.com or write to our data protection officer at Raina bulvaris 25, Riga, LV-1050, Latvia.
1. What personal data we process?
1.1. During the recruitment process we may process:
- Your profile information in our recruitment portal depending on what information you choose to provide in the profile;
- Information that you provide, when you apply to a vacancy (personal data in your CV, application letter and any other information that you have added to the application);
- Information that you provide during the interview or at any other time, when we communicate with you during the recruitment process;
- Information that you provide while doing the practical or technical task;
- References or recommendations we receive from the people you have indicated;
- Any other information you give us in order to apply for the vacancy or internship at Printful.
1.2. We do not require any special category personal data (data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic, biometric, health data or data concerning person's sex life or sexual orientation).
1.3. If it is reasonably necessary, we may look up information about you, your skills, experience, qualification or any other information that you have posted and made publicly available on social networking sites, for example LinkedIn, Facebook, Instagram, Twitter, etc.
2. Why do we need this information?
2.1. We process the above-mentioned personal data in order to open and maintain candidate records and communicate with you regarding your interest in a job opportunity with us, your application for employment, or updates on your candidacy, check candidate fit with certain job openings, to evaluate the applications and select the most suitable candidates for the particular vacancy, to determine your eligibility to work and fulfill our obligations to relevant government authorities, to conduct equal opportunity and diversity monitoring where permitted or required by law, and, if necessary, defend our legal interests.
2.2. We process the information we collect on the basis of your consent, our legitimate interests and our legal obligations.
2.3. Our legitimate interests include the necessity to select and recruit employees for Printful, ensure internship opportunities for students and defend our legal interests in case of a dispute arising from the recruitment process.
3. Who can receive your personal data?
3.1. Your personal data may be shared with third parties who provide different data processing related services (for example, hosting and data storing services, HR data processing tools, communication and content delivery and monitoring networks, legal, IT and financial advisors, etc.). These service providers may only receive the minimum amount of personal data and only when necessary. We will share your personal data only with such service providers who have undertaken to comply with confidentially requirements as well as obligations set out in applicable data protection laws.
3.2. Some of our service providers may be established outside the Republic of Latvia and the European Union, therefore we may need to transfer data outside the European Union. However, when transferring data to third countries, we comply with all the requirements of the applicable law in order to ensure an adequate level of data protection.
3.3. If there are any complaints about the recruitment process, we may also be required to share information with the relevant public authorities.
3.4. We do not sell (as such term is defined under the California Consumer Privacy Act) your personal information to third parties. This means that we do not sell, rent, share, or otherwise disclose your personal information to third parties in exchange for monetary or other valuable consideration. We also do not disclose your personal information to third parties for cross-context behavioral advertising.
4. How long do we keep your personal data?
4.1. Any information that you give us when applying to a vacancy and during the recruitment process, will be kept in our data base for 2 years, except for cases when the personal data is required to defend our legal interests.
4.2. If you have expressly requested to have your personal data deleted earlier, we will delete the data 6 months after the end of recruitment process.
4.3. We may continue to store copies of your personal data as reasonably necessary to comply with our legal obligations, to resolve disputes between us, to prevent fraud and abuse, to enforce our agreements, and/or to protect our legitimate interests.
5. Your rights
5.1. You have the right to request access to your personal data, correct or amend it, restrict data processing, request portability or deletion of your personal data.
5.2. You can exercise your rights by reaching us using the above-mentioned contact information. We will evaluate such requests in accordance with the applicable law and will respond within 30 days.
5.3. Please note that we will need to verify your identity before we disclose any information, therefore we may ask you give us additional information.
5.4. Furthermore, if you believe that we have unlawfully processed your personal data, you have the right to submit a complaint to the above-mentioned contact information, or to your respective data protection supervisory authority.
6. Privacy policy changes
We may occasionally amend this Privacy Policy. Any amendments will be posted on our website and we will notify you in case of material amendments.
